In Abler, when a user registers for a service, or an admin registers a participant to a service, an invoice is automatically generated. This invoice forms the foundation of the payment process.


  • Invoice: Created upon registration for a service.

  • Transaction: The invoice is paid through one or multiple transactions. Payment methods can include card payments, automated discounts, or other transaction types created by the admin.

  • Card Settlement: Once the card payment is processed, the payment provider finalizes it through a settlement.


A settlement refers to the process of transferring funds collected from customers (via card payments) to the service provider's club or organization. After an invoice is made and paid for, the card payment processor settles the funds, and Abler reflects these transactions in the platform for transparency and record-keeping.

How Settlements & Payouts Work in Abler

  1. Customer Makes a Booking
    A customer books a service through the Abler platform and pays using a credit or debit card. The payment is securely processed by our integrated card payment provider.

  2. Funds Collected by Payment Processor
    The payment processor holds the funds temporarily while the transaction is validated and cleared.

  3. Weekly Scheduled Payouts
    Standard payout is weekly, unless you have specifically requested otherwise.

    • Payments from Wednesday to Wednesday are collected into a settlement batch.

    • The payout for this batch is initiated every Monday by the payment provider.

    • It then typically takes your bank 1–2 business days to process the transfer, so the funds should normally appear in your account on Wednesday after the payout.

  4. Settlement Details in Abler
    Abler automatically records and displays the settlement details in the platform, providing a clear breakdown of product/service bought, amounts, fees, dates, and which participants are behind the settlement. This can be viewed within Abler or in reports downloaded via Excel or CSV.


Steps to View Settlements

  1. Log in to Abler and navigate to the Finance section on the left.

  2. In Finance, select Settlements.

  3. Use the filters to search for settlements by date range.

  4. Now you can see the settlements, including the payout amounts and associated fees. In your view, you will see:

    • Settlement Number

    • Bank Account

    • Currency

    • Paid Date

    • Gross Amount

    • Paid Amount

    • Total Deductions (both transaction fees and refunds)


When you want to review settlements in more detail, click on Other → Export to download all settlements to Excel for further analysis.




Excel Export Details

In the Excel download, you will find two tabs:

1. Payouts Tab

This shows a summary of each payout, including:

  • Settlement Number

  • Paid Date (date the settlement was paid out to the club)

  • Payout (the net amount transferred after fees and refunds)

  • Gross Amount (total before deductions)

  • Total Deductions (transaction fees and refunds combined)

  • Transaction Count (number of card transactions in the settlement)

2. Transactions Tab

This shows the full breakdown of every transaction/payment behind a payout. We recommend using a pivot table in Excel to quickly see which divisions or/and which programs were paid for.


The Transactions tab contains:

  • Settlement Number → The unique ID of the settlement batch this transaction belongs to.

  • Club Name → The name of the club or organization receiving the payment.

  • Division → The division within the club connected to the payment.

  • Destination Account → The bank account where the payout is transferred.

  • Title → The name of the program (e.g. “Football membership U10”).

  • Option Names → The options under that program (e.g. “Full Season”, “Monday”, “Group A”).

  • Start Date / End Date → The time period covered by the registration or service.

  • Member ID & Name → The registered member (participant) and their unique ID.

  • Payer ID & Name → The person who actually paid (often a parent/guardian), with their unique ID.

  • Invoice Number → The invoice linked to the transaction, which can be looked up in Abler.

  • Created Date → The date the invoice was created in the system.

  • Transaction ID → The unique ID from the payment provider for this specific card transaction.

  • Authorized Date → The date the payment was authorized by the bank.

  • Refunded Amount (if applicable) → The amount refunded for this transaction, if any.

  • Type (payment/refund) → Whether the row is a payment or a refund.

  • Currency → The currency of the transaction (e.g. ISK, EUR, GBP).

  • Sale Amount → The total amount charged to the payer before any deductions.

  • Refund Amount → The amount refunded, if applicable.

  • Payout Amount → The net amount included in the payout after fees/refunds.

  • Transaction Commission → Commission fee taken by the payment provider.

  • Transaction Fee → Transaction cost for processing the payment.

  • Type Reference → The reference type of the transaction (used for categorization).

  • Split Payment Details (if applicable) → Information if the payment was split into multiple parts.

  • Outstanding Amount → Amount still unpaid on the invoice, if any.

  • Number of Splits Left → How many installments remain if it’s a split payment.


This detailed breakdown makes it easy to review and analyze all payments connected to your settlements.

How to Look Up Invoices in Abler


Follow these steps to look up an invoice in Abler:

  1. Navigate to the Search Bar:

    • Locate the search bar at the top of the Abler interface.

  2. Enter the Invoice Number:

    • Type invoice: [number] into the search bar. Replace [number] with the invoice number found in Column I of the Excel download.
    • For example: invoice: 123456.

  3. Search:

    • Press Enter to perform the search. This will take you directly to the specific invoice.

  4. View the Transaction Details:

    • On the invoice page, you can view all related transaction details.


  5. Check the Authorization Number:

    • Click the Paid button to view the authorization number.
    • Match this number with the transaction listed in Column U of the Excel download for verification.


By following these steps, you can quickly locate and cross-reference invoices and transactions within Abler.