Note: To add venues, you must have the Club Admin role. 


Creating and managing club resources—such as sports halls, meeting rooms, swimming pools, and other facilities—helps streamline event and service planning. By storing these venues in the system, you can easily select them when organising events and activities. This not only saves time but also improves the member experience by providing clear visibility of event locations, ensuring everyone knows exactly where to go. 

To add a venue:

  1. In Director HQ, select Resources in the left-hand menu.
  2. Select the Add button, then Add Venue on the dropdown menu.
  3. Fill in the details for the resource:
    • Name: The name as it will appear in the system.
    • Label: The name displayed in the Venue calendar (keep this short if you have many resources).
    • Restricted: Select this box if you want only admins to be able to book the venue. Everyone can still see when it's booked.
    • Description: You can provide a brief description of the venue.
    • Capacity: Estimate how many participants the venue can accommodate.
    • Type: Select the type of the venue.
    • Google Map Location: Add the location for easy reference, so coaches don't have to search for it. Start typing to search for the location.
  4. When you're done, select Create to add the venue.


Editing venues

  1. Navigate to Venues.
  2. Find the venue you want to edit and select it by clicking the circle next to its name. 
  3. Select the Edit button, then Edit Venue on the dropdown menu.
  4. Make the desired changes to the venue's details, such as updating the name, capacity, or other details.
  5. When you're done, select Update to save your changes.


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Keywords: Resource,  Admin,  coach, calendar